Arizona Graphic Design

PRIME FUNCTION:

To provide advanced administrative office support for Tempo Creative

DUTIES AND RESPONSIBILITIES:

• Check-in with Tempo Creative Owners and staff for:
  • Immediate projects and/or errands
  • Business errands and/or vendor drop-off or pick-ups
  • Picking up Post Box Office mail
• Answer/screen/distribute messages for all telephone calls
• Answer front door for visitors, clients and deliveries
• Coordinate and schedule office and out-of-office meetings
• Create and maintain a general office supply list
• Make sure all printers have paper
• Empties all shredders & trash cans
• Replaces air filters every 2 months
• Any other basic personal and office operations support
• Responds to emails from Operations Manager
• On an annual basis, updates Administrative Assistant section in Desk Manual
• Organize and maintain office environment
  • General pick-up and organizing
• Review and proofread proposals/documents/websites
• Manage interns
• Filing
• Manage general social media
• Keeping track of intern schedules
• Monitoring and tracking employee sick days, vacations, etc.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of standard office policies and procedures
• Skill in developing and maintaining effective working relationships
• Skill in English composition, grammar, spelling and punctuation
• Strong attention to detail
• Proficient in Microsoft office (PowerPoint, Word and Excel)
• Familiar with Microsoft Outlook
• Familiar with Google apps
• Experience with MAC & Windows computers
• Familiar with social media platforms

MINIMUM QUALIFICATIONS:

4 years personal assistant/administrative experience; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

HOURS

This is a part-time position (about 30hrs/week to start)

Please send resume and cover letter to tanya@tempocreative.com